The Company Secretary is the guide who sits in the background of every well run business organisation, on hand to provide advice and certainty to directors, in a complex and regulated environment.
Our multi-disciplinary team provides a range of services to help you and your practice with all aspects of initial company registration and structuring, ongoing company secretarial issues and duties, as well as a broader range of company administration services ranging from Tax Registration to Bank Introductions.
Since 1995 Doug Murphy and Stephen Thompson, have been providing comprehensive high quality services in the fields of company formation and company secretary. Today, the business is a broader partnership with a small team of professionals, offering many years of experience in the formation and management of business entities
Our business is to keep you in business. To provide timely and efficient services throughout the company life cycle and ensure that you can get on with your business, secure in the knowledge that your company is complying with all local legal requirements
and that you have access to our resources whenever you need them.
You can draw on our many years experience and be confident that the management team, available to you on all matters, will have the in-depth knowledge and expertise to suggest commercially guided solutions to almost every aspect of UK incorporation and management.
We can set up any Share Capital Structure that is permitted by the Companies Act.
Such as; Ordinary, Preference, Redeemable, Voting, Non-Voting, Founder, Golden … and more.
Share classes can be tailored to meet your requirements.
Capital can be set up to meet ERM legislation needs and tailored to reward short-term performance, or issued so that future right accrue. If your requirement is succession planning, we can assist you to re-organise capital to enable controlling stakes to be held until suitable dates or events.
Shareholder Agreements reflect the relationship between the owners of a company and the company itself. A clear, precise and fully documented contract between the owners of the business can be used to settle this relationship.The Agreement may regulate:-
Registerable Interests that create a fixed and/or floating charge
Mortgages and Debentures can be registered at Companies House, by anyone having an interest in an asset loaned to a Company.
Common examples of this are Fixed and Floating charges (sometimes referred to as Debentures) registered by creditors, such as Banks and Factoring companies to give them priority over unsecured creditors.
Directors and other family members may make loans to companies during their lifetime. Sometimes it can be desirable to protect their interests by registering a charge.
MTM can take care of the maintenance of your company records, including the Register of Directors & Secretaries. We can also advise and register entries regarding Persons With Significant Control which come into force at the end of June 2016.
We will prepare any letters of appointment or resignation required for the Company registers and then deal with any filings at Companies House, on your behalf.
Directors have certain rights and responsibilities arising as an employee, as well as a director, of a company.A Director’s Service Agreement should include the following information:
Most employment contracts do not need to be in writing to be legally valid, but it is better if they are.
A contract 'starts' as soon as an offer of employment is accepted. Starting work proves that an employee accepts the terms and conditions offered by the employer.
Most employees are legally entitled to a Written Statement of the main terms and conditions of employment, within two calendar months of starting work. This should include details of things like pay, holidays and working hours.
An existing contract of employment can be varied only with the agreement of both parties.
MTM can provide you with a suitable Written Statement of Employment for your employees and provide you with Employment Law support services.
Throughout the company life-cycle, many events can impact on the suitability of a company's original capital and ownership structure.
Investment decisions, departure of founding shareholders, acquisition of associate and subsidiary companies, can render obsolete the current capital structure.
MTM have over 20 years experience advising clients on how to update capital structures to best suit their current requirements.
If your company has not looked at these issues for a number of years and you anticipate a change may be required, we will be happy to advise on how to approach this.
An Annual General Meeting is a meeting of a company's shareholders (unlike a board meeting, which is a meeting of the directors).
The Companies Act 2006 Part 13 (comprising 80 sections) provides the statutory framework for the calling and conduct of general meetings.
Note too, that resolutions can also be passed as written resolutions (without having a general meeting) and there is now no statutory requirement for a private company to hold an Annual General Meeting, unless the articles make provision for one to be held.
For any particular company, the statutory rules are supplemented by that company's articles.
Many companies have the provisions of The Model Articles (articles drafted from 1.10.2009) or Table A (older companies), either completely or with some amendment.
The usual business of an AGM is to receive the Financial Statements (Annual Accounts) and directors' report and, in some companies to elect directors and/or auditors.
Even if there is not going to be an AGM to discuss the accounts, the accounts still have to be distributed to the Shareholders.
Employing staff is not without it's pitfalls.
It is important to have clear policies in place, that cover all aspects of the employees relationship with your business and that set out what will happen in a variety of commonly faced situations.
Do you need to form a Group or an Associate company?
Formation of group or associated companies have specific requirements and can have important tax consequences for the associated companies.
MTM can assist with developing the corporate structure most suited to your (or your clients) requirements. We can liaise with Companies House to take account of any similar names or sensitive word issues.
We can advise you on the most suitable timing and the Registrar's requirements to ensure successful formation of the required group structure.
We will provide detailed advice on the appropriate capital structure and make you aware of any regulatory requirements affecting your proposal.
MTM can help you maintain your Company Registers, whether they are held in a traditional paper format, or an electronic format.
We provide a full register updating service to process any missing entries and to bring the registers up to date. Our service will assess your registers for compliance with the Companies Act, identify any missing documents, and where appropriate replace and file any corresponding forms with the Registrar of Companies.
We can provide an expedited service if for example, a company sale is pending or there is some reason for urgency.
In addition to our general writing up service, we can provide a fully outsourced registrar service to you (and your clients). We can provide this as a "virtual company secretary" service, branded to your own firms requirements, or direct to your clients.
We can set up timely reminders for all filings, process any ad hoc forms arising from events during the year and so on.
MTM can act as your SAIL address, should you so require.
A SAIL address is a Single Alternative Inspection Location, where a limited company can choose to keep some or all of its Statutory company records and make them available for public inspection.
This is an entirely optional address that can be used for convenience, but it must be in the same country as a company's Registered Office.
If a company does not use a SAIL address, it is legally required to keep its statutory records at its registered office.
You must inform Companies House if you start to use a SAIL address and provide a list of the statutory records kept there.
MTM have many years experience dealing with both the Dissolution and Restoration of companies.
Dissolution of a company is a relatively straight forward administrative process, but it does need to be carefully monitored and takes some time to finalise.
The process is controlled by Statute, administered by the Registrar of Companies, and subject to strict notice and advertising requirements.
Restoration of companies can take place through the newer Administrative Restoration procedure or may need to be by Court Order. This depends on the circumstances. We can advise you as to the most suitable method.
MTM will prepare all required documents for you, present them to Companies House for filing and obtain confirmation that the company has been successfully restored.
Click on the Restoration page of this site for more information.